Appeal of Policy
The Special Appeals Committee may consider an appeal to a Kirkwood refund or enrollment policy for situations that are beyond the student’s control. There is no form to fill out. To make an appeal, the student must:
1. Write a letter to the “Special Appeals Committee” that:
- Includes the student’s full name and k-number
- Explains what happened that was beyond the student’s control
- Explains when it happened
- Describes what the student is asking Kirkwood to do
2. Make copies of documents such as a doctor’s note that support the student’s claim, are detailed and include the date of the event.
A request for a tuition refund due to medical reasons must include a document that proves the medical condition has been treated or improved to the point where it will no longer prevent the student from completing future courses.
3. Mail the letter and copies of supporting documents to the:
Registrar's Office
3046L Iowa Hall
Kirkwood Community College
6301 Kirkwood Blvd SW
Cedar Rapids, IA 52404
Or email them, preferably from your Kirkwood email account, to registrar@kirkwood.edu.
Students who receive financial aid and withdraw from all classes may end up with a balance due even if an appeal is approved. Federal regulations govern how much of the aid a student must pay back. The Financial Aid office makes this calculation after all classes are dropped. Any student considering dropping all classes should first speak with a financial aid representative located on 3rd floor of Iowa Hall to determine how dropping would affect their financial aid.
Please note:
- Committee decisions are final.
- Detailed supporting documentation must be submitted with the letter but it does not assure the request will be granted.
- Generally, a student will only have one appeal of policy approved.